01
Inbox
Register incoming mail with sender, subject, attachments, and a durable reference so the file is not trapped in a personal mailbox.
Part of the records flow
Search website
Search products, services, projects…
All products
Document management
Hevra DMS
Secure document control, structured approvals, search, permissions, and accountable digital archives.
Structured permissions
Workflow configuration
Searchable archive
Implementation support
Platform capabilities
A correspondence system that preserves responsibility.
Register incoming and outgoing letters, reserve numbers, circulate files through the organization, then keep search, tracking, and archive on the same administrative record.
Registry
02
Outbox
Issue outgoing correspondence with numbering, addressees, and a copy that stays in the institutional record.
Part of the records flow
03
Drafts and reserved numbers
Hold drafts, reserve letter numbers, and keep internal memos in the same registry instead of unofficial copies.
Part of the records flow
Circulation
04
Referral and circulation
Send a letter through the offices that must see it, with a recorded handoff at each step of the organization tree.
Part of the records flow
05
Confirmations
Require review, confirmation, or signature before a letter is considered complete.
Part of the records flow
06
Secretariat and deputy
Let the secretariat and deputies act on behalf of an office without breaking the ownership trail.
Part of the records flow
Access and retrieval
07
Roles and multi-organization scope
Limit who can register, view, circulate, or close a letter by department, organization, and responsibility.
Part of the records flow
08
Advanced search
Find records by number, sender, subject, date, status, and the classifications the organization actually uses.
Part of the records flow
09
Tracking with QR
See who opened, referred, annotated, or completed a file, and identify the letter from a QR code without reconstructing the story from email.
Part of the records flow
Retention
10
Digital archive connection
Hand completed records to Hevra Archive for classified retention instead of losing them in active trays.
Part of the records flow
11
Scanning and attachments
Keep scans and supporting files with the registry entry so the paper original is not the only copy.
Part of the records flow
12
Administrative reporting
Review volumes, cycle times, overdue items, and activity by department from one records picture.
Part of the records flow
Documents sit beside the rest of the operation.
DMS governs active correspondence. Archive holds what must be retained. ERP and CMS cover the operational and publishing records around it.
Implementation model
Configured with the people who run the work.
Discovery establishes responsibilities, data, approval paths, integrations, reports, and the operational conditions the platform must support. Delivery then moves through configuration, validation, rollout, training, and continued improvement.
- 01
Discover
Map workflows, responsibilities, data, and constraints.
- 02
Configure
Shape roles, modules, integrations, and reporting.
- 03
Validate
Test with real operational scenarios and responsible teams.
- 04
Operate
Roll out with training, support, and measured improvement.
Explore Hevra DMS
See how it fits your organization.
Bring the workflow, constraints, and existing systems. Awrosoft will help define a practical product and implementation path.